Overview
Cybersecurity is a shared responsibility. Whether you're teaching, learning, or supporting the Butler mission, it's essential to stay vigilant when using technology. This article outlines the key practices every member of the Butler community should follow to help protect personal information, University data, and institutional systems.
Keep Your Butler Credentials Private
- Never share your password with anyone - not friends, not coworkers, not family, and not IT staff.
- Do not write down your password (or any password) or store it in unsecured places (e.g., email, sticky notes, word or excel documents).
- Be cautious of websites, apps, or forms asking you to log in with your Butler username and password. Always verify the source before logging in.
Be Vigilant with Two-Step Login Requests
- Only approve two-factor authentication (2FA) prompts that you initiate.
- If you receive an unexpected 2FA prompt or request, do not approve it - this may indicate someone has your password and is trying to log in.
- Repeated or random 2FA requests are a warning sign of a compromised account. If you receive a suspicious 2FA prompt:
- Deny the request.
- Immediately go to password.butler.edu and change your password.
- Report the incident to the IT Security team via security@butler.edu.
Watch Out for Phishing Attempts
- Phishing emails try to trick you into sharing personal information or clicking harmful links. Red flags include:
- Unexpected emails asking for urgent action.
- Messages requesting passwords, payment details, or personal data.
- Poor grammar, generic greetings, or unusual sender addresses.
- How to respond:
- Do not click on suspicious links, enter your Butler credentials, or download unexpected attachments.
- Use the "Report Suspicious" button in Outlook following these instructions: How to Report a Suspicious or Phishing Email
Secure Your Devices and Data
- Lock your screen whenever you step away, even for a moment.
- Keep your operating system and applications up to date.
- Use only Butler-approved antivirus and security tools.
- Do not store or transmit sensitive information (e.g., student records, SSNs, credit card numbers) in email or unsecured files.
Lock Your Computer
Antivirus and Security Measures
Antivirus Software on Butler Computers
Use University Technology Responsibly
- Do not share your account or access with others.
- Follow the University's Acceptable Use Policy and only use authorized software.
- Avoid storing Butler data on personal devices or third-party apps unless specifically approved.
If Something Doesn't Look Right - Act Quickly
- If you suspect your account has been compromised or notice suspicious behavior:
- Reset your password immediately at password.butler.edu.
- Contact the IT Security team via security@butler.edu
- Report any suspicious messages, login prompts, or system activity.
To learn more about how to stay secure online, take your assigned security awareness training at knowbe4.butler.edu.
What is KnowBe4?
