After careful consideration of various factors, including decreased utilization, rising costs, and heightened security concerns, we have made the difficult decision to revise our policy on providing email accounts to graduated students. Effective November 1, 2024, Butler University will no longer offer email services to graduates.
Overview
- Butler students generally have their degrees conferred (i.e., actually receive their degree) in May, August, or December each year.
- The information below applies to students who graduated from May 2014-May 2024.
- Graduates that are employed by Butler full-time/are affiliates or continue to take classes after graduation will retain account access until they leave Butler.
If you graduated in Summer 2024 or early fall 2024, please go to this article: What happens to my Butler network account when I graduate? (Summer 2024 Grads).
Graduates lost access to their Butler accounts entirely on November 1, 2024, including:
- Email
- Microsoft 365, including OneDrive and OneNote
- Butler Google Apps, including Google Drive
- Canvas
- My.Butler.edu
- Panopto
- Blogs.butler.edu
- Printing (PrintSmart)
- Thomas
Email notices will be sent before your access is discontinued. All data will be deleted 180 days after the accounts are locked.
Preserve your data by doing the following before November 1, 2024:
Email
- Create an alternate email account (e.g., Outlook.com or Gmail account) if you don’t already have one.
- Consider turning on an automatic reply to direct senders to contact you at an alternate address.
- Consider sending an email to your frequent contacts alerting them of your alternate address.
- Update your preferred email address for email subscriptions, newsletters, and other services (Amazon, banks, etc.).
- Move email messages and contacts you want to keep to another email account (Move Emails and Contacts to Another Email Account).
- Stay connected to Butler as an alumnus by providing your information here.
Files/Data
- OneDrive: copy your data from Microsoft OneDrive to another storage solution (e.g., cloud storage, external hard drive, etc.).
- Google Apps: copy your data from your Butler Google Apps account to another storage solution (e.g., cloud storage, external hard drive, etc.).
- My.Butler and Canvas: get any data that you need from My.Butler.edu and Canvas.
- Consider printing an unofficial transcript from my.butler.edu.
- Canvas course availability is determined by your instructor and may be deactivated at their discretion at anytime. IT recommends capturing any desired materials from Canvas shortly after your degree is conferred.
- Panopto: download your Panopto videos, especially if you use these videos on external websites such as ePortfolio. Most student videos will be archived one year after creation and then deleted after four years in the archive. Note that you can restore a video from the Panopto archive and/or change the retention policy on your videos while you still have access to your account; however, if you plan to use the videos after graduation, we recommend downloading and relocating videos.
- Adobe Creative Cloud: migrate Adobe Creative Cloud assets to free Creative Cloud membership accounts. For information on purchasing Adobe Creative Cloud at a discount for graduates, click here.
Other Tasks:
- Update Your Info - stay connected to Butler as an alumnus by providing your information here.
- Student Workers - if you worked on campus in 2024, your W2 tax form will be sent to your home address in January 2025. Verify that your home address is accurate (How do I update my home address in my.butler.edu (Campus Solutions)?).
- Career and Professional Success: contact the Career and Professional Success (CaPS) office at career@butler.edu to have your Handshake credentials switched from Butler's single sign-on to your personal email address and password.
If you have questions or would like assistance with the tasks above, contact the IT Help Desk or click Create New Case on this page and submit a case for Information Technology.
