What happens to my network account when I retire, resign, transfer or am no longer affiliated with Butler?

When someone decides to leave Butler, all account access is removed based on the "termination date" of the account. The termination date is the last day of employment (resignation or retirement for Faculty or Staff), affiliation status (for Affiliates of Butler) or withdrawal date (Students). 

There are exceptions for people to retain access to certain items. These exceptions are students who graduated from Butler in 2014 or after and retired faculty. 

Students Who Leave Butler Without Graduating:

What happens to my account if I leave Butler and don't graduate? (students)

Graduates from May 2014 and Thereafter:

What happens to my account when I graduate?

Retired Faculty Account Information:

Retired faculty members are entitled to keep access to their Butler email, per the Faculty Handbook (accessible here). While retired faculty members are entitled to keep access to email, the process is not automated. For a retired faculty to keep access to email, the department must submit an Affiliate request form to Human Resources on the retired faculty's behalf. The Affiliate request form (available here) should be submitted along with the Status Change form. 

If a retired faculty member receives conferral of Emeritus status, the department will need to submit an Affiliate request form (available here) with category of Emertius and no renewal date.

 

Retired Butler Staff:

Butler staff will lose access to all aspects of their Butler accounts the evening following their last day of employment. 

Prior to your termination/withdrawal date, due the following to preserve your data:

• Butler Email: forward or move any needed emails to another email account. Disassociate your Butler email from any personal sites (Amazon Prime, bank, etc.). Consider exporting your email and contacts - Windows Mac.  
• OneDrive: copy your data from Microsoft OneDrive to another storage solution (e.g., cloud storage, external hard drive, etc.).
• Google Apps: copy your data from your Butler Google Apps account to another storage solution (e.g., cloud storage, external hard drive, etc.).
  • You may also manually download your current Google Apps files to your computer or a local hard drive should you choose not to transfer them to a personal Google account.
  • Alternatively, you can download an archive of your Butler Google account data.
  • If you have a personal Google account, you can transfer your Google Drive data from your Butler Google account directly to your personal Google account (please note that Butler does not use gmail, so no email messages will be transferred).
• My.Butler and Canvas: get any data that you need from My.Butler.edu and Canvas. 
  • Consider printing an unofficial transcript from my.butler.edu. 
• Panopto: download your Panopto videos and relocate them, especially if you use these videos on external websites such as ePortfolio. 
• Adobe Creative Cloud: migrate Adobe Creative Cloud assets to free Creative Cloud membership accounts. 
• DawgAlert: deactivate DawgAlert notifications from your mobile number (if you had set up text messages/phone calls).  

If you have any questions or concerns, contact the IT Help Desk or click Create New Case on this page and submit a case for Information Technology. For further information regarding your Butler Network Account, please visit Network Account Frequently Asked Questions.