How to Add a Non Worker (Affiliate)

Before beginning the process of adding a non worker to the Oracle Employee & Financials system, you must first complete the Non Worker/Affiliate DocuSign form. 

Department/Nonworker:

1. Complete the Nonworker DocuSign Package
   1. Form Initiator
      1. Access the form on the HR website: PowerForm Signer Information | Docusign
      2. As the initiator, enter the nonworker’s name, email, and the Butler Sponsor (Butler Employee who will be the Line Manager).
      3. Complete the required fields:
         1. Section 1 (When & Why): New/Renewal, Start Date, Background Check (Yes/No).
         2. Section 5 (Employment Details):
            1. 1. Person Type: Affiliate with digital services (for ID & parking badge) or Affiliate without digital services.
               2. Projected End Date:
               3. Job: Affiliate – XXXX
               4. Department:
         3. Section 6 (Assign Managers): Enter the name of the Butler Employee who will be the Line Manager (Butler Sponsor).

1. 1. 1. 1. 1. Click Finish to send the form to the nonworker to complete their required fields.
   2. Nonworker
      
      1. Complete the required fields:
         1. Personal Details
         2. Communication Info
         3. Address
         4. 
      2. Once the nonworker has completed their required fields, the form will be sent to the Butler Sponsor to sign and complete the form.
2. Complete the Process in Oracle Employee and Financials
   1. Butler Representative or Butler Sponsor
      1. Once the form is completed, please follow the instructions below: 

1. 1. 1. 1. Go to my.butler.edu

         2. Login with your Butler email address and password

         3. Click the Oracle Employee & Financials tile 

4. Follow the steps in this guide: Add a Nonworker, QRG.docx 

1. 1. 1. 1. 1. Enter the same details from the DocuSign package. Not all fields are required, please reference the QRG and the Smart Tips that are built into the system.