How do I use the eHire system?

1. Open the web browser of your choice
2. Go to my.butler.edu
3. Login using your Butler username and password
4. Under the "Employee Tools" section, click Peoplesoft HR/Payroll
5. Click My Team
6. In the left hand pane, click Student eHire Form
7. Click the magnifying glass next to the box labeled "Select Template"
8. Click Student_Hourly (After clicking that you will be returned to the eHire Form)
9. Click the button on the right labeled "Create Transaction"
10. Enter the Student ID (1st 9 numbers) in the box
11. Click the magnifying glass
12. Click the student that you are hiring (you will be returned to the Enter Transaction Details screen)
13. If the student has not worked on campus before, there will be a "Y" next to "I-9 Needed"
14. Enter the Effective Date in the field provided
15. Click Continue
16. The form that is displayed next is the "Enter Transaction Information" form (These instructions assume you know the following information)
17. Enter the "Position Number"
18. Enter the "Supervisor ID" (This is the Butler Employee ID of the Supervisor)
19. Enter the "Hourly Pay Rate"
20. Enter the "Combination Code"
21. Click Save and Submit

At this point the student has been entered into the eHire system. You may still need to submit paperwork to ICS to complete the process. Please check the ICS website for more information and how to contact ICS. 

How do I check the status of an eHire transaction?​

1. Open the web browser of your chooce
2. Go to my.butler.edu
3. Login using your Butler username and password
4. Under the "Employee Tools" section, click Peoplesoft HR/Payroll
5. Click My Team
6. In the left hand pane, click Check Student eHire Status
7. You should see the "Transaction Status" pane with your transactions listed as well as the status of that transaction. 

Please check the ICS website for more information and how to contact ICS with any questions regarding the status. 

How do I check the compensatin history for a student?

1. Open the web browser of your chooce
2. Go to my.butler.edu
3. Login using your Butler username and password
4. Under the "Employee Tools" section, click Peoplesoft HR/Payroll
5. Click My Team
6. In the left hand pane, make sure "View Employee Personal Info" is selected
7. Click the "Select" button next to the employee that you are inquiring about
8. The "Employee Information" page loads
9. Click Actions under the student name
10. Click Compensation and Stock
11. Click View Compensation History
12. The report will take a minute or so to load and the salary history will be displayed. This could be confusing because it is listed as a YEARLY rate based on 520 hours/year. Divide the "Amount" by 520 to get the hourly rate.

How do I terminate a student employee?

1. Open the web browser of your chooce
2. Go to my.butler.edu
3. Login using your Butler username and password
4. Under the "Employee Tools" section, click Time Approvals near the bottom of the column
5. Near the bottom of the page, click the link "Manager Self Service"
6. Click the link "Job and Personal Information"
7. Click Terminate Employee
8. Click the "Select" button next to the employee to be terminated
9. Enter the "Termination Date" in field provided
10. Type any comments, if any
11. Click Submit