How do I schedule a Zoom meeting in Canvas? (Instructors)

Enable Zoom in Your Course

Follow the How do I add Zoom to Canvas? (Instructors) instructions to turn on Zoom in your course navigation links.
 

Schedule a Meeting

Once you enable Zoom in your course, you will be able to schedule Zoom meetings directly in your Canvas course. Scheduling meetings through the Zoom/Canvas integration has several benefits:

• Students can see and join upcoming meetings by clicking on the "Zoom" link in the course navigation.
• Zoom meetings are added to students' Canvas calendars as upcoming events.
• Instructors can choose to save recorded Zoom meetings directly to Panopto course folders.

To schedule your meetings:

1. In Canvas, select Zoom from the Course Navigation.
2. Select Schedule a New Meeting.
3. In the Topic field, change the pre-filled name to something short and descriptive (e.g. "FYS Zoom Meeting," "9am Class Meeting," or "Office Hours").
4. In the When field, add the date of the first meeting and enter the meeting time.
   • Note that the time dropdown displays times on the half-hour; other times (e.g. 2:25) can be entered manually with your keyboard.
5. In the Duration field, select the closest duration time.
   • This field controls how the meeting will look on your and your students' calendars. Zoom will not kick you out of the meeting if you go over the selected duration. 
6. Ensure the Time Zone field is set to your time zone.
7. (Optional) Select Recurring meeting.
   1. Change the Recurrance to Weekly.
   2. Select the days of the week that the meeting will occur, e.g. Tue and Thu.
   3. For the End Date, either enter the date of the last meeting or enter the number of recurrances.
8. For Security, select either Passcode, Waiting Room, or both. See Preventing Unwanted Guests from Attending Zoom Meetings for additional security tips.
9. For Video and Audio, On and Both are the recommend settings, respectively.
10. In the meeting settings, ensure Record the meeting automatically and In the cloud are selected.
    1. DO NOT set "Allow participant to join anytime", if you do, each time a user joins and leaves the meeting prior to the actual meeting it will create a recording of each instance.
11. Click Save.
12. Select Zoom in your course navigation to see the full list of recurring meetings.

 

A Warning for Using a Personal Meeting ID

If you have schedule a Zoom meeting in Canvas using your Personal Meeting ID (PMI) and you have provisioned your Panopto Recordings folder, any meeting hosted and recorded using your PMI will be saved into your Panopto course folder. For this reason, we recommend not using your PMI for recorded class meetings.
 

Related Resources

How do I pre-assign students to Zoom breakout rooms for a meeting scheduled in Canvas? (Instructors)
Preventing Unwanted Guests from Attending Zoom Meetings
How do I set up Zoom recordings to automatically save to my Panopto course folder? (Instructors)