With Butler University using Exchange Online through Microsoft, every user has 50GB of mail storage space. By storing seldom-used items in an archive folder, you can reduce the size of your Outlook mailbox. This allows faster access to your current items and reduces the time it takes for Information Technology to back up your mailbox. Online archiving has unlimited storage, so IT recommends using this method if you are going to archive your messages
Archive your Emails Online:
- Sign in to your Butler email at office.com
- Your "In-Place Archive - <Your Name>" is listed among the list of your folders in your Inbox. Scroll down to it
- You can move different mail items into this folder by clicking and dragging them to the folder
NOTE: You can only access this archive through Exchange Online on the web.
To create an archive folder (previous way to archive):
- In Outlook, make sure the Home tab is selected at the top.
- Click New Items > More Items > Outlook Data File.
- Browse to the location you would like to save your archive (we recommend your H: drive).
- Name your archive whatever you would like within the File Name text field and click OK.
- Your archive should appear on the left side of your screen below your inbox. You can move email over to it and create subfolders within it the same way you can inside your inbox.
