How To Restrict Access For A Zoom Meeting To Only Butler Authenticated Users

This article shows how a host of a Zoom meeting can set access to the meeting to only allow Butler Authenticated Users (Zoom users with a Butler email address) to join. 

First, host user must enable the Only authenticated users can join meetings option ONLY in their Zoom web portal (zoom.butler.edu). To do so, follow these steps:

1. Sign in to the Zoom web portal (zoom.butler.edu).
2. In the navigation panel on the left side, click Settings.
3. Under Schedule Meeting, verify that Only authenticated users can join meetings is enabled. 
4. If the setting is disabled, click the toggle to enable it.

Now, a user wanting to host a meeting can sign in to the Zoom client application and choose to enable this option. To do so, follow these steps:

1. Sign in to the Zoom client application (need help? go here: How do I sign into Zoom? ).
2. NOTE: Host must either choose to change this when scheduling a meeting OR when configuring their instant meeting settings!
3. If host is scheduling a meeting do this: 
   1. Click on the Schedule icon located at toward the left of the window.                                                                                           
   2. Scroll to the bottom of the Schedule Meeting window and open the Advanced Options section.
   3. make sure the Only authenticated users can join option is checked then select the Butler Authenticated Users Only option from the drop down.
   4. Continue to fill out the form as normal.
4. If host is using their instant meeting do this:
   1. Click on the Meetings icon at the top of the window.                                                                                                            
   2. Then click the Edit button below the My Personal Meeting ID (PMI) title.
   3. Scroll to the bottom of the Schedule Meeting window and open the Advanced Options section.
   4. make sure the Only authenticated users can join option is checked then select the Butler Authenticated Users Only option from the drop down.
   5. Click Save.

Helpful Tip:

If a participant tries to join the meeting or webinar and is not logged into Zoom, or logging in with the specified email domain, they will receive one of the following messages:

• If they are trying to enter the meeting and are not logged in to Zoom:
  • If they are trying to enter the meeting and are not logged in with an Authenticated Butler User email (*.butler.edu):                                                                                                                                                                            

 

Related Link: Zoom Instruction Index