Inactive accounts will be disabled the next business day following their official end date. However, the account and data will not be deleted for 6 months. The process is as follows:
- The immediate supervisor of any employee who, for any reason, is scheduled to have network accounts disabled within 20 days will receive an email informing them of the employee's pending status change and the disable date. The employee will receive an email letting them know of the status of the account.
- Upon receiving a notification announcing the pending status change and account disabling, a supervisor may decide whether the user should remain active. In this case, the supervisor should call the Human Resources (HR) Department at 317-940-9355 or submit a case to askhr@butler.edu immediately to update the employee's status. If the employment status is updated prior to the disable date the account will continue to exist and the transition will be seamless.
- The network accounts of inactive employees or affiliates will be disabled and inaccessible the next business day after an employee or affiliate becomes inactive. Once the account is disabled, the employee will not be able to log into the Butler network nor have the ability to enable or retrieve data within the account.
- If the supervisor does not address the issue within the 20-day window and it is decided later that an inactive, disabled user should be reactivated, the department needs to contact the HR department to discuss the best way to reactivate/rehire the employee. During this time, however, the employee will not have a working Butler account.
